• Lluís M. Ventura

Good Meetings / Bad Meetings. A Manifesto

"Actually, meetings are one of the most powerful weapons an organization has, whose objectives, in order to be achieved, are based on collaborative work. The problem is not meeting, but meeting WRONG" (David Bonilla, Manfred CEO)

We might agree that we meet a lot. But, are our meetings effective or, in other words: are we meeting WELL? Maybe it’s time to be honest and ask ourselves some questions: When we call a meeting, are we respecting others' time? Really? Are we even respecting our own time? Why are we calling a meeting? How do we prepare meetings? Do we do it in a way so that they are effective? Or do we do it so that meetings just happen? How often and at what time are we holding meetings? And does our way of meeting generate a meeting and business culture that strengthens our values? Should meetings be executive? (A clue: yes, they should. Definitely.)

We don't really believe that all meetings should fit into a canvas, as every meeting and every company is different, but there are 3 pillars that do boost the effectiveness of every meeting, in every company:


1. Have a clear agenda and/or purpose of the meeting.

This is absolutely essential, because lack of preparation is the main cause of wrong meetings. Did you know that 71% of people say they waste time every week due to poor prepared meetings?

However, a meeting with a clear agenda makes it shorter, more efficient and clarifies its expected outcome. That's why Comeet helps us to have an agenda for our meetings.

2. Meetings need to be executive.

This means decisions and actions must be taken and brought to reality. Now think for a second: how many meetings have you attended with no decisions taken? How many meetings to review if what you agreed at the previous meeting has been done? How many decisions and actions are forgotten because they are not shared when taken? Yes, we know that some (well, few) people take notes, but are they shared with everyone?

Every day, more and more teams are optimizing their workflow using tools like Trello, Jira, Google Sheets and Docs, Notion, Todoist, Basecamp, Asana, etc., but what tool unites us all in front of a meeting? Well, Comeet allows you to share decisions, assign actions and make sure they reach everyone. For every kind of meeting. And we do it through the Calendar.

3. Continuous improvement.

Which basically means learning from feedback. Improving is everyone's goal. Comeet helps us gather feedback quickly and easily from our colleagues about our meetings. Maybe they’ll tell us that the meeting was a waste of time, that they need to spend extra hours to finish their work because of too many meetings, that the meetings are imprecise, etc. So, here is when we need to realize that the way we meet is the culture we have.

Providing and receiving feedback on how to improve a meeting allows us to learn, improve and generate an open and positive culture around meetings. Realizing how we spend time, and whether it is effective or not helps us to become aware and to respect others.

Comeet lives in your Calendar and easily reinforces your workflow. It enables you to make the most of your days

So, Comeet has its foundation on these three pillars so that your meetings are effective, so that your time is respected, so that you have a voice. Three pillars to improve, after all. Comeet lives in your Calendar and easily reinforces your workflow. It enables you to make the most of your days.